Problem
Each coach spends too much time building individual plans.
Business impact
You either scale with generic routines or overload your technical team.
How FitAI solves it
AI prepares training and nutrition drafts for fast review and delivery.
Solutions for Gyms
AI gym software to run operations from a single platform.
Training, nutrition, schedule, classes, billing and team workflows connected in the same system.
Reduce operational friction and gain control with one platform that connects service delivery, daily execution and business visibility.
AI for workouts and nutrition with coach review.
Scheduling, classes, memberships and billing in one flow.
Role-based permissions for management, front desk, coaches and nutrition staff.
Unified and measurable operations
The operational problem we solve for gyms
When operations, service delivery and billing run in separate systems, the business loses time, quality and margin.
Problem
Classes, schedule and packs are managed across disconnected tools.
Business impact
Data duplication, execution errors and daily time waste.
How FitAI solves it
Centralize schedule, classes, memberships and billing in one flow.
Problem
Manual billing and renewals with no automation.
Business impact
Unstable cash flow and admin-heavy processes.
How FitAI solves it
Recurring charges, renewals and invoicing run automatically.
Problem
Limited visibility by role and business area.
Business impact
Leadership decisions are late and teams lack the right context.
How FitAI solves it
Role-based permissions plus KPI dashboards for real-time action.
AI applied to training and nutrition
High-quality workouts and nutrition without operational bottlenecks
AI is not an add-on: it is embedded in gym workflows to expand team capacity while keeping coach oversight.
Personalized training at scale
Generate proposals by level, goals, injuries and equipment while preserving your center methodology.
- Plans ready for review and publishing without starting from zero.
- Smart progressions based on member history.
- Method rules, tone and exercise library configuration.
Billing connected to service delivery
Memberships, packs and payments centralized with full member-level traceability.
- Automatic charges and PDF invoices without manual work.
- Unified financial history for front desk and leadership.
- Renewal control to protect recurring revenue.
Member app with training + nutrition
Members access and execute plans in one branded mobile experience.
- Class and appointment booking with reminders.
- Training and nutrition in one place.
- Membership and pack purchase flow from mobile.
Automation for growth and retention
Campaigns and communication triggered by member behavior.
- Welcome, renewal and reactivation automation flows.
- Segmentation to send more relevant communications.
- Leads and clients CRM without extra tools.
Complete operational automation for your gym day-to-day
Beyond AI content generation: operational structure for classes, billing, teams and business control.
Classes and scheduling
- Manage group classes and 1:1 sessions from one calendar.
- Automatic reminders for members and staff.
- Capacity and booking control from the member app.
Memberships, packs and billing
- Monthly, quarterly, annual plans and session packs.
- Recurring charges and renewals without manual intervention.
- Automatic PDF invoices with centralized financial history.
KPI-driven management
- Dashboard for revenue, activity, signups, churn and service usage.
- Trend monitoring by time slot, service and segment.
- Real-time visibility for managers and owners.
Team permissions and access
- Set permissions for front desk, coaches, nutrition and leadership.
- Each role gets the exact context needed to execute.
- Scale team structure while keeping governance and control.
Team management with roles and permissions
Every role works with the right access level
Coaches, nutrition staff, front desk and management share one platform with role-based permissions and clear responsibilities.
Front desk: schedule, attendance, renewals and payment status.
Coaches: plans, progress and member follow-up.
Nutrition: meal plan operations and adherence tracking.
Leadership: global KPIs, revenue and operational performance.
Active roles and permissions
Role-based control without losing coordination
Coach
Access to programming, progress and communication with assigned members.
Nutrition
Access to meal plans, nutrition adjustments and specific follow-up.
Front Desk
Access to scheduling, payments and daily member operations.
Management
Full view of operations, profitability and gym KPI performance.
Gyms already operating with FitAI
Examples from centers that moved from fragmented operations to unified AI-enabled workflows.
“We moved from disconnected channels to one operation layer for classes, billing and technical follow-up.”
Centralized operations in one platform
Javier López
Center Director
Studio Fitness Barcelona
“Our technical team now reviews training and nutrition drafts in minutes and spends more time on member coaching.”
More time for high-value member care
Clara Martín
Operations Lead
Boutique Center Valencia
“With role-based permissions, front desk and leadership run in sync without stepping on each other’s work.”
Aligned teams by role and responsibility
Diego Ramos
General Manager
Functional Club Madrid
Want to assess alternatives before migrating?
Back office and business control
Clear KPIs to lead operations and growth
Connect scheduling, billing and marketing in one command view to prioritize decisions with confidence.
Operational and commercial data in one place
Activity and attendance
Track class usage, appointments and member behavior by segment.
Revenue and recurrence
Monitor renewals, churn and recurring revenue evolution.
Retention and reactivation
Detect early engagement drops and trigger follow-up actions.
Key questions for management
Everything you need to know before deciding.
Is it built for chains or franchises?+
Yes, we support multi-location with users and permissions per site. View scheduling and billing by location.
How do you migrate from another tool?+
We import your members and subscriptions from CSV or directly from your current provider. Our team guides the initial setup.
Does it include access control?+
Yes, we integrate with QR or turnstiles. Configure access rules by plan and payment status.
